Legal Secretary (VA383)

We are looking for a Legal Secretary to join the Corporate Funds team in our Jersey office, to work as part of a team of secretaries providing secretarial and administrative support to a group of designated fee earners. 

Secretarial and Administrative duties:

• Typing, transcribing and other Word Processing tasks
• Filing and correspondence duties
• Telephone and conference calls duties
• Diary management
• Checking and processing business related expense claim forms
• File management and archiving, ensuring all matter opening data is captured
• Assisting with conflict checks
• Booking meeting rooms, equipment and catering
• ​Working collaboratively with M&BD, providing a range of administrative support as and when requested
• Checking and proof-reading documents and amending as necessary
• Assisting in the creation of new clients / matters on Document Management (DM) system

CRM system

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding partner and fee earner marketing & business development (M&BD) activities to contacts list
• Adding contacts to LinkedIn
  

 Biographies and Profiles

• Ensuring partners and fee earners review and update their biographies on a regular basis and pass any amendments to the M&BD team for updating on the website
• Keeping LinkedIn profiles up-to-date

The ideal candidates should have:

• Proficiency with MS Office applications
• Good typing speeds and accuracy are essential
  
• Previous experience of working in a legal environment would be beneficial but not essential
• Educated to A-Level standard (or equivalent)
• Team oriented with a flexible approach to assisting colleagues in a multi-team working environment
• Good written and verbal communication skills
• Excellent planning and organisation skills
• Ability to prioritise effectively and efficiently under pressure

Please click on "Apply for this job" to submit a CV for this vacancy.