Legal Administrator (VA503)

Carey Olsen is looking for a Legal Administrator to join the Litigation team in our Guernsey office.

The successful candidate will provide professional, client-focussed administrative assistant service, acting executively on behalf of Partners and lawyers on a range of business matters. 

Key duties include:

Administration:

• Acting as first point of contact dealing with correspondence and phone calls
• Diary, correspondence and inbox management
• Organising and managing internal and external meetings
• Booking and arranging travel, transport and accommodation
• Managing databases and filing systems
• Identifying and retrieving information necessary to support legal decision-making
• Implementing and maintaining administrative systems and procedures
• Typing, transcribing and other word processing tasks
• Participating in the development of the department's know-how, sharing knowledge and occasionally attending and participating in seminars and internal training
• Assisting with client work, under supervision
• Document and records management
• Case management including filing of documents
• Assisting with preparation for meetings and presentations
• Assisting with the preparation of fee estimates and quotations
• Minute-taking
• Dealing with accounts and budgets
• Assisting with team-specific financials and matter management, eg budgets, WIP, aged debt reporting
• Assisting with billing
• Assisting with conflict checks
• Undertaking project work when required
• Other ad-hoc duties as required

​Business development support:

• Organising business trips, client meetings and events on behalf of the team (eg client lunches or dinners, client hospitality, sporting or social events, in-house seminars)
• Producing biographies for target contacts
• Compiling packs of collateral material to support business development initiatives
• Maintaining client and personal contact lists, including marketing & business development (M&BD) activities and ensuring that accurate profiling of contacts is maintained, including use of the firm's CRM systems
• Updating and maintaining social media profiles and contact lists for lawyers in the team

The ideal candidate will have:

• Previous legal secretarial or personal assistant experience and familiarity with legal documentation and terminology
• Must be educated to a minimum of GCSE-level (or equivalent)
• Proficiency with MS Office applications, specifically in Word processing
• Good typing speeds and accuracy are essential
• Secretarial / administration qualifications would be advantageous
• Excellent interpersonal and communications skills – this role is often the first point of contact for clients with the firm

Please click on "Apply for this job" to submit a CV for this vacancy.