Secretary (VA453)

We are looking for a Secretary to join the Corporate team in our BVI office. To provide secretarial and administrative support to a group of designated fee earners allowing for fee earners' time to be used more efficiently on client related work

Principle Duties include:

Secretarial

• Amending legal documents in an accurate and timely manner
• Assisting in the creating of new clients / matters on Document Management (DM)
  system including completion of matter opening forms and liaising with the
  onboarding team and the collection of client CDD
• Assisting with company searches on Virrgin and at the BVI High Court
  

General Administration

• Answering telephones and email messages
• Assisting with conflict checks
• Taking and forwarding messages
• File management and archiving, ensuring all matter opening data is captured
• Working collaboratively with M&BD, providing a range of administrative support as
  and when requested
  

CRM system

• Adding partner and fee earner contacts and ensuring data is up to date to include
  accurate profiling of contacts.
• Adding partner and fee earner marketing & business development (M&BD) activities
  to their contacts list.
• Adding contacts to LinkedIn
  

​

The ideal candidates should have:

• Previous experience with some or all of the above duties
• Previous experience of working in a legal environment would be beneficial but not
  essential for more junior positions as training will be given
• Well versed in the use of Microsoft office applications, specifically WORD to a high
  degree of competence plus PowerPoint and Outlook. Some knowledge of Excel
  would be useful
• Good typing speeds will be essential as will accuracy 
• ​Familiarity with the use of CRM systems would be helpful
• Good standard of education generally
• Secretarial / administration qualifications specifically would be an advantage
• Excellent planning and organisation skills
• Good written and verbal communication skills
• Team oriented with a flexible approach to assisting colleagues in a multi-team
  working environment
  

  
  

Benefits include private health insurance coverage, 20 days annual leave, life assurance, income protection insurance and pension plan.

Please click on "Apply for this job" to submit a CV for this vacancy.