Senior Finance Administrator (VA519)

We are currently recruiting for a Senior Finance Administrator, to work as part of the Finance team to provide support to the Guernsey office, predominantly the Property team.

Principal duties include:

• Working closely with other treasury/finance team members and adhering to our policies and procedures.​
• Monitoring the treasury email box and actioning any ad-hoc requests in a timely manner.

General Client Account Administration

• Monitoring Client accounts for incoming funds
• Ensuring records on 3E are up to date with all transactions in and out of the Client accounts
• Actioning any Client account payment requests received from Fee Earners and Secretaries
• Regularly reviewing Client account balances at matter level
• Liaising with the relevant bank regarding any payment information requests they send through for large transactions
• Placing funds on deposit where requested
• Keeping accrued interest up to date on matters where we are holding funds on our deposit account
• Liaising with Credit Control team to ensure that, where we are holding funds on a Client account, they are applied against our outstanding invoices wherever possible
  

​Conveyancing & Property Department

• Working closely with the Property team to process all conveyancing transactions including;
  • Payment to the States of Guernsey for Document Duty and Court & Registration fees
  • Payment to other firms of purchase price funds as instructed
  • Payment of mortgage redemptions as instructed
  • Payment of sale proceeds or any balance due back to our clients as instructed
  • Ad-hoc payments from retainer funds being held on Client account
  • Any other payments as stated on the accounts provided by the Property Team
    

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• ​​Weekly billing of matters which have completed in contracts court and payment of our invoices from Client account funds
• Making payments to beneficiaries of Estate matters
• Assisting with balancing Estate accounts as and when required
  

The ideal candidate will:

• Have previous experience with some or all of the above duties
• Be well versed in the use of Microsoft office applications, specifically Excel to a high degree of competence
• Have excellent attention to detail and accuracy
• Have a good standard of education generally
• Have excellent planning and organisation skills
• Have good written and verbal communication skills
• Have good problem solving skills
• Have the ability to multi-task, which is essential

Accounting qualifications would be an advantage

Please click on "Apply for this job" to submit a CV for this vacancy.