Office Assistant (VA321)

We are seeking an Office Assistant to support the Office Manager in providing a timely and efficient service encompassing messenger services, reception and building management.  

Principal duties will include:

​Messenger duties

• Arranging hand deliveries of documents/letters including post/register outgoing mails
  
• Collecting mail from mail box
• Receiving and arranging courier documents
  

Reception duties

• Handing incoming calls / gatekeeping in a professional manner
• Greeting clients and visitors (including making/serving drinks)
• Booking meeting rooms and arranging meetings
  

Stationery / store duties

• Responding promptly to requests for stationery and other items held in store
• Maintaining stock levels in pantry
• Monitoring and replenishing levels of frequently requested stationery items
• Waste management – ensuring recycling and waste is appropriately sorted and stored ready for collection

General duties

• Assisting the Office Manager with minor premises maintenance works
• Liaising with contractors and vendors including carpet shampooing, plants & pesticide services
• Assisting with setting refreshments in meeting rooms / boardrooms and clearing down afterwards
• Ensuring all common areas are neat and organised at all times
• Basic administration
• Assisting Office Manager with expenses claims

The ideal candidate will have at least 2 years' experience in a similar role and the ability to speak Mandarin. 

Applicants will be IT literate with knowledge of Microsoft Outlook, Word and Excel, along with good verbal communication skills.

Please click on "Apply for this job" to submit a CV for this vacancy.